Libby: Revisions per Greg Husak regarding individual meetings not being appropriate for the shared calendar.

2015-04-30T20:55:54Z

Revisions per Greg Husak regarding individual meetings not being appropriate for the shared calendar.

Libby: Added page for shared Google Calendar.

2015-04-28T23:07:36Z

Added page for shared Google Calendar.

New page

The Climate Hazards Group has a shared Google Calendar called "CHG Schedule". Please email [mailto:husak@geog.ucsb.edu Greg] and/or [mailto:libby@geog.ucsb.edu Libby] to be invited to the shared calendar. A Google Account (such as the one that comes with a Gmail account) is required.

===Helpful Calendar Notation===

When creating an event on the Google Calendar, please first note your name and the type of event you are scheduling. For example, if you wanted to note that you would be on vacation, in the "What" field you should enter your name followed by the word "Vacation" in brackets (see [#Calendar Entry Examples | below).

====Calendar Entry Examples====
Our example user "Bart" is a very busy guy. He is going on vacation, planning a meeting with Greg, hosting a brown bag lunch, going away for a conference, and suggesting a happy hour to celebrate a paper he just got published.

To start, Bart logs in to his Google (or Gmail) account to [https://www.google.com/calendar/ access his Google Calendar]. Then, he clicks on the date of the event he wants to create to bring up the Event Creation popup. He can just enter information into the "What" field and specify the 'CHG Schedule' calendar from there if he's in a hurry, but since he has time he will click "Edit Event" to give more details (clicking the "Create Event" button will simply create the event with his default settings).

From the Edit Event page, Bart can edit the title of the event, specify the start and end times of the event (or check the "All Day" box if the event has no specific start time), specify the location (if applicable) in the "Where" field, and provide details about the event in the "Description" field. Bart can also change the color of the event and [https://support.google.com/calendar/answer/37242 tweak notifications] here (for more details, check out Google's help page for [https://support.google.com/calendar/answer/72143?hl=en creating events]).

=====Vacation=====
What: Bart [Vacation] 
12/24/2015 to 01/04/2016 
[✓]All Day 
Calendar: CHG Schedule 
Description: Bart's Christmas vacation. No cell phone reception.

=====Meeting=====
What: Bart [Meeting with Greg] 
06/22/2015 10:00 a.m. to 06/22/2015 12:00 p.m. 
Where: 4th floor conference room 
Calendar: CHG Schedule 
Description: Planning meeting to discuss new data product.

=====On Campus Talk=====
What: Bart [On Campus Talk] 
07/01/2015 12:00 p.m. to 07/01/2015 1:00 p.m. 
Where: 6th floor conference room 
Calendar: CHG Schedule 
Description: Bart's Brown Bag lunch presentation on CHG's fancy new data product. 

=====Out of Office=====
What: Bart [Out of Office] 
12/14/2015 to 12/18/2015 
[✓]All Day 
Where: San Francisco, CA 
Calendar: CHG Schedule 
Description: AGU Fall Meeting 

=====Social=====
What: Happy Hour! 
07/03/2015 4:00 p.m. to 07/03/2015 6:00 p.m. 
Where: Local Happy Hour meeting establishment 
Calendar: CHG Schedule 
Description: Let's all meeting to celebrate our fancy new data product!

@@ Line 1: / Line 1: @@
-The Climate Hazards Group has a shared Google Calendar called "CHG Schedule". Please email [mailto:husak@geog.ucsb.edu Greg] and/or [mailto:libby@geog.ucsb.edu Libby] to be invited to the shared calendar. A Google Account (such as the one that comes with a Gmail account) is required.
+The Climate Hazards Group has a shared Google Calendar called "CHG Schedule". This shared calendar is designed to inform CHG folks of important/interesting work-related events, schedule group or open meetings, note an individual's availability (i.e. vacations or travel), or other events which should appear on the general CHG calendar.  Personal events or closed meetings between only a few individuals are not appropriate for this calendar.  Please email [mailto:husak@geog.ucsb.edu Greg] and/or [mailto:libby@geog.ucsb.edu Libby] to be invited to the shared calendar. A Google Account (such as the one that comes with a Gmail account) is required.
@@ Line 7: / Line 7: @@
 ====Calendar Entry Examples====
-Our example user "Bart" is a very busy guy. He is going on vacation, planning a meeting with Greg, hosting a brown bag lunch, going away for a conference, and suggesting a happy hour to celebrate a paper he just got published.
+Our example user "Bart" is a very busy guy. He is going on vacation, inviting CHGer's to listen to a "test talk", hosting a brown bag lunch, going away for a conference, and suggesting a happy hour to celebrate a paper he just got published.
 To start, Bart logs in to his Google (or Gmail) account to [https://www.google.com/calendar/ access his Google Calendar]. Then, he clicks on the date of the event he wants to create to bring up the Event Creation popup. He can just enter information into the "What" field and specify the 'CHG Schedule' calendar from there if he's in a hurry, but since he has time he will click "Edit Event" to give more details (clicking the "Create Event" button will simply create the event with his default settings).
@@ Line 20: / Line 20: @@
 Description: Bart's Christmas vacation. No cell phone reception.
-=====Meeting=====
+=====Informal Group Meeting=====
-What: Bart [Meeting with Greg] <br>
+What: Bart [Practice AMS talk] <br>
 /22/2015 10:00 a.m. to 06/22/2015 12:00 p.m. <br>
 Where: 4th floor conference room <br>
 Calendar: CHG Schedule <br>
-Description: Planning meeting to discuss new data product.
+Description: Everyone is invited to come listen to a draft of my AMS presentation - questions and suggestions encouraged! <br>
 =====On Campus Talk=====
@@ Line 47: / Line 47: @@
 Where: Local Happy Hour meeting establishment <br>
 Calendar: CHG Schedule <br>
-Description: Let's all meeting to celebrate our fancy new data product!
+Description: Let's all meeting to celebrate the publication of my new paper!

Calendar - Revision history

Libby: Revisions per Greg Husak regarding individual meetings not being appropriate for the shared calendar.

Libby: Added page for shared Google Calendar.