AGU Posters

Below are the requirements for AGU conferences posters as stated by their website for the AGU conference to be held in December 2017. Additional USGS requirements can be downloaded here.

Note: Poster presenters may contact the Fall Meeting Poster Printing Service for details about how to have their posters created and printed. Attendees who submitted and paid through the Copy Central site may pick up their posters at the Poster Printing Services in the convention center. Copy Central can also assist with on-site printing needs. At least 24 hours are needed for on-site orders.

Prepare Your Poster

• Each presenter is provided with a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5 cm (1-inch) frame. *Dimensions of the useable work area are 1.2 meters high by 1.8 meters wide (4′ high x 6′ wide).
• The presentation must cover the material as cited in the abstract
• Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper
• Highlight the authors’ names and contact information in case the viewer is interested in more information
• Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters.
• Paragraph and figure captions should be at least in a 24-point font (0.9 cm height) and headers at least in a 36-point font (1.2 cm height). Be creative by using different font sizes and styles, perhaps even color
• When working with graphs or charts, use different colors and textures/symbols for each line or bar. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) is legible for headers and figure labels
• Organize the presentation so it is clear, orderly, and self-explanatory
• Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display
• Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience
• Please do not laminate your poster to ensure that it can be recycled

ePOSTERS

The Presenting Author of all posters will receive an email the week of 18 November with instructions for uploading your ePoster. This is an optional feature enabling people to view and discuss your poster before, during, and after the meeting. Note: Only the Presenting Author of a poster abstract will have access to upload files.

Campus Poster Printing

There are a couple places to go to get your poster printed on campus:

• ITST, located in a portable building behind a bike rack and next to Broida Hall, is the most accessible place to get your poster printed. Poster printing is on a first come, first serve basis, so try to get there as early as possible. There's always a chance they'll run out of paper. The printing room is to your left upon entering the portable building. There is a computer towards the far end of the small room. There should be instructions on the wall in front of the computer for logging in with your fund number and the number and size of poster you need. Plan on bringing your poster with you in both pdf and PowerPoint. Plug your flash drive into the PC below the desk and drag your documents onto the desktop. Open your preferred document to make sure it appears alright and follow the instructions on the wall to select the appropriate printer. If you need any assistance, the staff there is usually very nice and will help you get started.
• The printer at CNSI is a little harder to get to but most of the same deal applies there. They are located in 3204 Elings Hall, which is tucked away past the Courtyard Cafe on the 217 side of campus down a bamboo lined courtyard. When you get to the CNSI, you may have to go down the hall a bit to find the person in charge of the printer, but they will help get you set up and ready to print. You should be able to print a practice sheet on regular paper if you haven't already, just to make sure your dimensions are correct.

Please note that most printers have a maximum width (due to paper size) of 36".

Basic USGS VIS Poster Requirements

The following design specifications can also be found in the VISID.zip file 'VIS Poster Sessions.htm'.

• Poster Session Size: Usually 30 to 96 inches wide and 24 to 48 inches high. Note: If the poster is to be laminated and rolled for shipping purposes, one of the dimensions should be less than 36 inches.

• Margins:
  • Left, Right, and Bottom Margins: 1.5 inches
  • Top Margin (if no banner is used): 1.5 inches

• Banner at Top of Poster Session:
  • Height: 3 inches
  • Width: Width of poster session
  • Banner Color: Black, clear, or any color from the Visual Identity System's palette
  • Banner Background Image: Any image, texture, or design that does not interfere with the legibility of the identifier

• USGS Identifier:
  • Color: The identifier must be black, PMS 348 green, or reversed out of the band color to white.
  • Placement: Flush left, 1.5 inches from left edge of poster session and vertically centered within the banner
  • Height: 2 inches tall

• Secondary Identification and/or Cooperator Notes (if applicable):
  • Placed above the title set in 24-point Univers Condensed Bold, flush left, caps and lowercase
  • In the rare instances when both Secondary Identification and Cooperator Notes are used, the Secondary Identification is set above the Cooperator Note.
  • When the cooperator's contribution to the project is equal to that of the USGS, the cooperator's logo may be used on the poster session. The cooperator's logo is placed to the right of the USGS identifier's clear space (clear space equals 1/4 the height of the identifier).

• Poster Session Title:
  • Type: Univers Condensed Bold. The use of all caps is prohibited. Titles should be set in initial caps and lowercase.
  • Alignment: Flush left at top, in alignment with left edge of identifier
  • Placement: Top of the title is 0.5 inch below the band (1 inch below the identifier if the band is clear) and 1.5 inches from the left side.
  • Size: The caps-height of the title should be no less than 72 points (0.75 inch) high. Optimal size is 100 points and should never exceed 140 points. Note: **Capital letters in the title should never be larger than the letters in the identifier.

• Poster Session Text:
  • Type: Univers Condensed Bold (headings and captions) and Times (body text), caps and lowercase
  • Placement: Left-aligned to underlying grid. For more information about grids, please see the VIS Refresher Course.
  • Size: No less than 14-point type

• Department/Bureau Identification:
  • Type: 18-point Univers Condensed Bold
  • Placement: Aligned with left edge of identifier with top of text below the 1.5-inch bottom margin

• Date:
  • Type: 18-point Univers Condensed Bold
  • Placement: Aligned flush with right margin below the 1.5-inch bottom margin

AGU FAQ

• Does my poster pass USGS muster?

Download these USGS guidelines to verify that your poster meets USGS's requirements. If you are not sure, verify before printing.

• What are the maximum dimensions that can be printed here on campus?

ITST's max paper width is 36". The maximum for CNSI printing is 42".

• What if I'm a Mac user?

Mac users should convert their poster to a ".pdf" file if using ITST on campus to print their poster.

• How long does it take to get something printed on campus? How soon in advanced does it have to arranged?

Printing posters with ITST is on a first come first serve basis. Posters usually take between eight to fifteen minutes to print.

• What alternatives do we have to printing on campus?

(Answer needed.)

• How much does it cost to print a poster? What project/book/account should I charge it to?

On campus, ITST charges $40 per poster and CNSI charges $10 per linear foot.

Links

• Fall 2015 AGU Conference website
• AGU Poster Guidelines for Fall 2015
• Poster printing
• Poster guideline resources