Difference between revisions of "Calendar"
(Added page for shared Google Calendar.) |
(Revisions per Greg Husak regarding individual meetings not being appropriate for the shared calendar.) |
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| − | The Climate Hazards Group has a shared Google Calendar called "CHG Schedule". Please email [mailto:husak@geog.ucsb.edu Greg] and/or [mailto:libby@geog.ucsb.edu Libby] to be invited to the shared calendar. A Google Account (such as the one that comes with a Gmail account) is required. | + | The Climate Hazards Group has a shared Google Calendar called "CHG Schedule". This shared calendar is designed to inform CHG folks of important/interesting work-related events, schedule group or open meetings, note an individual's availability (i.e. vacations or travel), or other events which should appear on the general CHG calendar. Personal events or closed meetings between only a few individuals are not appropriate for this calendar. Please email [mailto:husak@geog.ucsb.edu Greg] and/or [mailto:libby@geog.ucsb.edu Libby] to be invited to the shared calendar. A Google Account (such as the one that comes with a Gmail account) is required. |
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====Calendar Entry Examples==== | ====Calendar Entry Examples==== | ||
| − | Our example user "Bart" is a very busy guy. He is going on vacation, | + | Our example user "Bart" is a very busy guy. He is going on vacation, inviting CHGer's to listen to a "test talk", hosting a brown bag lunch, going away for a conference, and suggesting a happy hour to celebrate a paper he just got published. |
To start, Bart logs in to his Google (or Gmail) account to [https://www.google.com/calendar/ access his Google Calendar]. Then, he clicks on the date of the event he wants to create to bring up the Event Creation popup. He can just enter information into the "What" field and specify the 'CHG Schedule' calendar from there if he's in a hurry, but since he has time he will click "Edit Event" to give more details (clicking the "Create Event" button will simply create the event with his default settings). | To start, Bart logs in to his Google (or Gmail) account to [https://www.google.com/calendar/ access his Google Calendar]. Then, he clicks on the date of the event he wants to create to bring up the Event Creation popup. He can just enter information into the "What" field and specify the 'CHG Schedule' calendar from there if he's in a hurry, but since he has time he will click "Edit Event" to give more details (clicking the "Create Event" button will simply create the event with his default settings). | ||
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Description: Bart's Christmas vacation. No cell phone reception. | Description: Bart's Christmas vacation. No cell phone reception. | ||
| − | =====Meeting===== | + | =====Informal Group Meeting===== |
| − | What: Bart [ | + | What: Bart [Practice AMS talk] <br> |
06/22/2015 10:00 a.m. to 06/22/2015 12:00 p.m. <br> | 06/22/2015 10:00 a.m. to 06/22/2015 12:00 p.m. <br> | ||
Where: 4th floor conference room <br> | Where: 4th floor conference room <br> | ||
Calendar: CHG Schedule <br> | Calendar: CHG Schedule <br> | ||
| − | Description: | + | Description: Everyone is invited to come listen to a draft of my AMS presentation - questions and suggestions encouraged! <br> |
=====On Campus Talk===== | =====On Campus Talk===== | ||
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Where: Local Happy Hour meeting establishment <br> | Where: Local Happy Hour meeting establishment <br> | ||
Calendar: CHG Schedule <br> | Calendar: CHG Schedule <br> | ||
| − | Description: Let's all meeting to celebrate | + | Description: Let's all meeting to celebrate the publication of my new paper! |
Latest revision as of 12:55, 30 April 2015
The Climate Hazards Group has a shared Google Calendar called "CHG Schedule". This shared calendar is designed to inform CHG folks of important/interesting work-related events, schedule group or open meetings, note an individual's availability (i.e. vacations or travel), or other events which should appear on the general CHG calendar. Personal events or closed meetings between only a few individuals are not appropriate for this calendar. Please email Greg and/or Libby to be invited to the shared calendar. A Google Account (such as the one that comes with a Gmail account) is required.
Contents
Helpful Calendar Notation
When creating an event on the Google Calendar, please first note your name and the type of event you are scheduling. For example, if you wanted to note that you would be on vacation, in the "What" field you should enter your name followed by the word "Vacation" in brackets (see [#Calendar Entry Examples | below).
Calendar Entry Examples
Our example user "Bart" is a very busy guy. He is going on vacation, inviting CHGer's to listen to a "test talk", hosting a brown bag lunch, going away for a conference, and suggesting a happy hour to celebrate a paper he just got published.
To start, Bart logs in to his Google (or Gmail) account to access his Google Calendar. Then, he clicks on the date of the event he wants to create to bring up the Event Creation popup. He can just enter information into the "What" field and specify the 'CHG Schedule' calendar from there if he's in a hurry, but since he has time he will click "Edit Event" to give more details (clicking the "Create Event" button will simply create the event with his default settings).
From the Edit Event page, Bart can edit the title of the event, specify the start and end times of the event (or check the "All Day" box if the event has no specific start time), specify the location (if applicable) in the "Where" field, and provide details about the event in the "Description" field. Bart can also change the color of the event and tweak notifications here (for more details, check out Google's help page for creating events).
Vacation
What: Bart [Vacation]
12/24/2015 to 01/04/2016
[✓]All Day
Calendar: CHG Schedule
Description: Bart's Christmas vacation. No cell phone reception.
Informal Group Meeting
What: Bart [Practice AMS talk]
06/22/2015 10:00 a.m. to 06/22/2015 12:00 p.m.
Where: 4th floor conference room
Calendar: CHG Schedule
Description: Everyone is invited to come listen to a draft of my AMS presentation - questions and suggestions encouraged!
On Campus Talk
What: Bart [On Campus Talk]
07/01/2015 12:00 p.m. to 07/01/2015 1:00 p.m.
Where: 6th floor conference room
Calendar: CHG Schedule
Description: Bart's Brown Bag lunch presentation on CHG's fancy new data product.
Out of Office
What: Bart [Out of Office]
12/14/2015 to 12/18/2015
[✓]All Day
Where: San Francisco, CA
Calendar: CHG Schedule
Description: AGU Fall Meeting
Social
What: Happy Hour!
07/03/2015 4:00 p.m. to 07/03/2015 6:00 p.m.
Where: Local Happy Hour meeting establishment
Calendar: CHG Schedule
Description: Let's all meeting to celebrate the publication of my new paper!
